Erasmus+ Internships targeting EU partner countries

Student mobility for internships / traineeships:
The sending organisation has to be:

  • a higher education institution with an Erasmus Charter for Higher Education (ECHE), or
  • a higher education institution of the partner country recognised by competent authorities, which has concluded interinstitutional agreements with its partners in the programme country before the start of the mobility activities.

Host organisations are:
organisations active in the labour market or in the fields of education or vocational training, such as:

  • public or private small, medium-sized or large enterprises (including public enterprises)
  • local, regional or national public authorities
  • social partners or other representatives of the labour market (including chambers of commerce, trade s, trade sanised trades associations and trade unions)
  • Research institutions
  • Foundations
  • schools/institutes/educational centres (from pre-school to upper secondary education, including institutions up to vocational and adult education)
  • non-profit organisations, associations, NGOs
  • career guidance, advisory and information centres
  • Higher education institutions from a partner country which are not subject to restrictions.

Student mobility for studies:

  • All participating organisations (both sending and receiving) from the programme countries have to be be higher education institutions posess an Erasmus Charter for Higher Education (ECHE).
  • All organisations from the partner countries have to be be higher education institutions recognised by a competent authority and having signed interinstitutional agreements with their partners from the programme countries prior to the start of the mobility activity.
  • They must not be subject to any restrictions imposed by the funding body.

“Eligibile Participants”

  • (PhD) Students enrolled in one of the participating Saxony higher education institutions or a partner country higher education institution participating in the current Erasmus+ project and studying for a recognised academic degree or other recognised qualification of tertiary education (up to a doctorate).
  • Students are eligible for Erasmus+ scholarships in their second year of higher education at the earliest.

Graduates are not eligible for this programme.

“Eligibile Destinations”
Student mobility is eligible in a programme or partner country which is not the country of the sending organisation, and not their country of residence.

“Eligible Duration”

  • Internships: 2 to 6 months
  • Studies: 3 to 6 months[/toggle]

“Funding Volumes”
The partial zero grant funding known from Erasmus+ within Europe does not apply outside Europe. Therefore, a mobility can either be financially supported, or be a solely zero-grant mobility.

Erasmus+ grants are set up as follows:

  • travel expenses are graded according to distance using the distance calculator
  • monthly grant of EUR 700 for traineeships in partner countries
  • You are allowed to amend your Erasmus+ scholarship with sources other than EU funds, e.g. foreign BAfoG, study loan, other non-EU scholarships, etc.

“Feasibility of zero grant agreements”
Erasmus+ student mobility within the European Union is now well known and is supported by numerous international agreements to facilitate intra-European exchange.
Outside Europe, many of these facilitating structures have not yet been established.
An Erasmus+ Zero Grant agreement ensures the quality of your stay on various levels:

  • appearance of the Erasmus+ trainee as part of the sending institution rather than individual mobility which is difficult to assess for the receiving institution;
    this may increase the willingness to host the internship
  • ensuring the quality of the internship, because mentoring and monitoring as well as the evaluation of the internship are specified in the contract in addition to the work tasks
  • facilitating the acquisition of visas by recognising the traineeship as a part of the course of study
  • facilitating the recognition of traineeships through defined Erasmus+ processes

“Selection Criteria”
Formal criteria:

  • enrollemnt in a participating faculty/university
  • academic performance
  • language skills in the national or working language
  • consistency of traineeship objectives with the eligible objectives of the Erasmus+ programme

The project particularly promotes:

  • Students with socially disadvantaged socio-economic backgrounds (e.g. migration, refugee status, asylum seekers, finacilally weak families, disadvantaged minorities)
  • Students with a degree of disability from 50
  • Traineeships focusing on “Digital Skills”

Digital Skills:

  • Digital marketing (social media management, web analysis)
  • Digital graphic, mechanical or architectural design
  • Development of digital applications, design of websites
  • Installation, maintenance and management of IT systems
  • Cyber security
  • Evaluation of data
  • Programming and training of robots and artificial intelligence

If necessary, each partnership will define additional selection criteria for the funds allocated to their areas.

“Support for Participants with Special Needs”
A person with special needs is a potential participant who, because of his or her individual physical, mental or health situation, would not be able to participate in a project or mobility activity without additional financial support.
Higher education institutions which have selected students with special needs may apply to the National Agency for additional funds to cover the additional costs of these persons’s participation in mobility activities.
For persons with special needs due to a disability above a GdB 50 (to be proven), the support granted may therefore also exceed the individual grants mentioned above.
To this end, an individual application from LEOSACHSEN must be submitted to NA DAAD, which can be granted under regional funding reservation.
The application must be submitted at least 2 months before mobility. Please contact those responsible for this.
By signing the Erasmus Charter for Higher Education (ECHE), higher education institutions commit themselves to ensuring equal access and equal opportunities for all participants.
Therefore, students with special needs can take advantage of the support offered by the host organisation to their local students and staff.

Students heading TO our partner countries – please use this link to apply for Erasmus+ ICM stipend.
If you invite students FROM our partner countries – please use this link for your application.

“Organize mobility”

“Changes and closing documents”

“Early return”
In the case of discontinued mobility due to the Corona pandemic, the Force Majeure regulations apply based on signed grant and/ or mobility agreements.
Procedure:

  • Inform your partner university/supervisor/host institution
  • Undertake all necessary measures for the return journey on site: rebooking of the trip, termination / cancelation of the lease
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email
  • Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; any amendments /extension of your Agreement in original (if applicable)
    2. Confirmation of stay by your supervisor in the receiving institution indicating your actual internship duration
    3. Proof of the travel and, if applicable, rebooking costs
    4. Tenancy agreement in original (in case you claim any costs incurred due to early return home)
    5. Overview of costs incurred and affidavit

“Postponement”
The current project lasts until July 31st 2021. Consequently you may consider to postpone your internship to when the situation in the world gets better.
Procedure:

  • Agree the new duration with both partner universities/supervisors/receiving institution
  • Undertake all necessary measures for cancellation of travel modes and accommodation planning
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email (placement.leosachsen@tu-dresden.de)
  • Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; any amendments /extension of your Agreement in original (if applicable)
    2. Proof of the travel and, if applicable, rebooking costs
    3. Tenancy agreement in original (in case you claim any costs incurred)
    4. Overview of costs incurred and affidavit

“Withdrawal”
If you are not able to postpone your travel, withdrawal would be the consequent next step. If your grant and or learning agreement has already been signed, relevant costs can be claimed.Procedure:

  • Inform both partner universities/supervisors/receiving institution and agree about the new dates of your stay
  • Undertake all necessary measures for cancellation of travel modes and accommodation planning
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email
  •  Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; any amendments /extension of your Agreement in original (if applicable)
    2. Proof of the travel and, if applicable, rebooking costs
    3. Tenancy agreement in original in case you claim costs incurred despite termination.
    4. Overview of costs incurred and affidavit

“Persevere in the guest country”
Some of you might consider to stay in the guest country until the end of you internship. Please be aware of the following:

  • Even though you don’t lose your entitlement to the scholarship, as of now, LEOSACHSEN cannot guarantee the timely payment of your scholarship during the tempory closure of the TU Dresden for the upcoming months. You’ll need to prefinance yourself.
  • We cannot forsee the duration of travel warnings and border closures. Please keep an eye on your visa.
  • German students should register with the ELEFAND-System of the Auswärtige Amt (to be able to use organized transport back to Germany) and international students should check an according offer of their own home countries and ministries.

You’ll reach team members of LEOSACHSEN, when you use our official email: placement.leosachsen@tu-dresden.de

“General Information”