Erasmus+ Internship outside the European Union

Due to the current developments around the Corona pandemic, students have many questions concerning planned or current mobility to a foreign country.
The National Agency at the DAAD has now compiled an FAQ list to provide general answers to major challenges.
Depending on your individual situation, please find our notes regarding the options you might consider:

Early return


In the case of discontinued mobility due to the Corona pandemic, the Force Majeure regulations apply based on signed grant and/ or mobility agreements.
Procedure:

  • Inform your partner university/supervisor/host institution
  • Undertake all necessary measures for the return journey on site: rebooking of the trip, termination / cancelation of the lease
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email
  • Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; any amendments /extension of your Agreement in original (if applicable)
    2. Confirmation of stay by your supervisor in the receiving institution indicating your actual internship duration
    3. Proof of the travel and, if applicable, rebooking costs
    4. Tenancy agreement in original (in case you claim any costs incurred due to early return home)
    5. Overview of costs incurred and affidavit

postponement


The current project will be extended to 31.07.2021. LEOSACHSEN already applied for this postponement.
Consequently you may consider to postpone your internship to when the situation in the world gets better.

Procedure:

  • Agree the new duration with both partner universities/supervisors/receiving institution
  • Undertake all necessary measures for cancellation of travel modes and accommodation planning
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email (placement.leosachsen@tu-dresden.de)
  • Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; any amendments /extension of your Agreement in original (if applicable)
    2. Proof of the travel and, if applicable, rebooking costs
    3. Tenancy agreement in original (in case you claim any costs incurred)
    4. Overview of costs incurred and affidavit

Withdrawal


If you are not able to postpone your travel, withdrawal would be the consequent next step. If your grant and or learning agreement has already been signed, relevant costs can be claimed.

Procedure:

  • Inform both partner universities/supervisors/receiving institution and agree about the new dates of your stay
  • Undertake all necessary measures for cancellation of travel modes and accommodation planning
    – Keep any relevant documents as evidence of costs incurred
  • Inform LEOSACHSENS per email
  •  Submit the following documents:
    1. signed Grant Agreement in original, signed Learning Agreement as scan version; new signed versions of Grant Agreement and Learning Agreement (if applicable)
    2. Proof of the travel and, if applicable, rebooking costs
    3. Tenancy agreement in original in case you claim costs incurred despite termination.
    4. Overview of costs incurred and affidavit

Persevere in the guest country


Some of you might consider to stay in the guest country until the end of you internship.

Please be aware of the following:

  • Even though you don’t lose your entitlement to the scholarship, as of now, LEOSACHSEN cannot guarantee the timely payment of your scholarship during the tempory closure of the TU Dresden for the upcoming month. You’ll need to prefinance yourself.
  • We cannot forsee the duration of travel warnings and border closures. Please keep an eye on your visa.
    If travel back home as planned is impossible, please note the following: The Ausländerbehörde Dresden/ City Authorities published information about a general decree concerning all visa expiring during the period of restricted consultation hours in connection with the coronavirus (18.03.2020 – 19.04.2020)
    –> Hence, your visa will be extended until April 20th, 2020
  • German students should register with the ELEFAND-System of the Auswärtige Amt (to be able to use organized transport back to Germany) and international students should check an according offer of their own home countries and ministries.

You’ll reach team members of LEOSACHSEN, when you use our official email: placement.leosachsen@tu-dresden.de


To all of you and your families: stay safe and sound!

Förderbedingungen

  • keep the application deadlines and apply before the start of the internship
  • stay enrolled in the participating university throughout the whole internship period
  • be at least in your third semester for Erasmus+ scholarship
  • please note, that regional restrictions may apply
  • your internship is content-related to your study programme
  • your country of interest is listed on our home page as eligible for Erasmus+
  • duration of your internship is at least 2 months
  • you are not returning to the country of your main residence
  • in case you are aiming at completing your thesis, its content has to correspond to an internship and be sufficiently supervised and evaluated at your reseiving institution / organization
  • your Erasmus+ internship is a full-time one with at least 35 working hours per week
  • have a sufficient insurance coverage (health, accident, liability)

Any failure to comply with the Erasmus+ Traineeships Agreement may result in reduction or revocation of your Erasmus+ scholarship.
This refers to:

  • shortening or early termination of the internship to less than 2 months
  • alterations to content and aims of the internship

Requests for extention of your internship are to be received in writing by the LEONARDO OFFICE SAXONY no later than one month before the amendment enters into force.


Eligibile Institutions/ Organizations


Student mobility for internships / traineeships:
The sending organisation has to be:

  • a higher education institution with an Erasmus Charter for Higher Education (ECHE), or
  • a higher education institution of the partner country recognised by competent authorities, which has concluded interinstitutional agreements with its partners in the programme country before the start of the mobility activities.

Host organisations are:
organisations active in the labour market or in the fields of education or vocational training, such as:

  • public or private small, medium-sized or large enterprises (including public enterprises)
  • local, regional or national public authorities
  • social partners or other representatives of the labour market (including chambers of commerce, trade s, trade sanised trades associations and trade unions)
  • Research institutions
  • Foundations
  • schools/institutes/educational centres (from pre-school to upper secondary education, including institutions up to vocational and adult education)
  • non-profit organisations, associations, NGOs
  • career guidance, advisory and information centres
  • Higher education institutions from a partner country which are not subject to restrictions.

Student mobility for studies:

  • All participating organisations (both sending and receiving) from the programme countries have to be be higher education institutions posess an Erasmus Charter for Higher Education (ECHE).
  • All organisations from the partner countries have to be be higher education institutions recognised by a competent authority and having signed interinstitutional agreements with their partners from the programme countries prior to the start of the mobility activity.
  • They must not be subject to any restrictions imposed by the funding body.

Eligibile Participants

  • (PhD) Students enrolled in one of the participating Saxony higher education institutions or a partner country higher education institution participating in the current Erasmus+ project and studying for a recognised academic degree or other recognised qualification of tertiary education (up to a doctorate).
  • Students are eligible for Erasmus+ scholarships in their second year of higher education at the earliest.

Graduates are not eligible for this programme.


Eligibile Destinations


Student mobility is eligible in a programme or partner country which is not the country of the sending organisation, and not their country of residence.

Eligible Duration

  • Internships: 2 to 6 months
  • Studies: 3 to 6 months

Funding Volumes


The partial zero grant funding known from Erasmus+ within Europe does not apply outside Europe. Therefore, a mobility can either be financially supported, or be a solely zero-grant mobility.

Erasmus+ grants are set up as follows:

  • travel expenses are graded according to distance using the distance calculator
  • monthly grant of EUR 700 for traineeships in partner countries
  • You are allowed to amend your Erasmus+ scholarship with sources other than EU funds, e.g. foreign BAfoG, study loan, other non-EU scholarships, etc.

Feasibility of zero grant agreements


Erasmus+ student mobility within the European Union is now well known and is supported by numerous international agreements to facilitate intra-European exchange.
Outside Europe, many of these facilitating structures have not yet been established.
An Erasmus+ Zero Grant agreement ensures the quality of your stay on various levels:

  • appearance of the Erasmus+ trainee as part of the sending institution rather than individual mobility which is difficult to assess for the receiving institution;
    this may increase the willingness to host the internship
  • ensuring the quality of the internship, because mentoring and monitoring as well as the evaluation of the internship are specified in the contract in addition to the work tasks
  • facilitating the acquisition of visas by recognising the traineeship as a part of the course of study
  • facilitating the recognition of traineeships through defined Erasmus+ processes

Selection Criteria


Formal criteria:

  • enrollemnt in a participating faculty/university
  • academic performance
  • language skills in the national or working language
  • consistency of traineeship objectives with the eligible objectives of the Erasmus+ programme

The project particularly promotes:

  • Students with socially disadvantaged socio-economic backgrounds (e.g. migration, refugee status, asylum seekers, finacilally weak families, disadvantaged minorities)
  • Students with a degree of disability from 50
  • Traineeships focusing on “Digital Skills”

Digital Skills:

  • Digital marketing (social media management, web analysis)
  • Digital graphic, mechanical or architectural design
  • Development of digital applications, design of websites
  • Installation, maintenance and management of IT systems
  • Cyber security
  • Evaluation of data
  • Programming and training of robots and artificial intelligence

If necessary, each partnership will define additional selection criteria for the funds allocated to their areas.


Support for Participants with Special Needs


A person with special needs is a potential participant who, because of his or her individual physical, mental or health situation, would not be able to participate in a project or mobility activity without additional financial support.
Higher education institutions which have selected students with special needs may apply to the National Agency for additional funds to cover the additional costs of these persons’s participation in mobility activities.
For persons with special needs due to a disability above a GdB 50 (to be proven), the support granted may therefore also exceed the individual grants mentioned above.
To this end, an individual application from LEOSACHSEN must be submitted to NA DAAD, which can be granted under regional funding reservation.
The application must be submitted at least 2 months before mobility. Please contact those responsible for this.
By signing the Erasmus Charter for Higher Education (ECHE), higher education institutions commit themselves to ensuring equal access and equal opportunities for all participants.
Therefore, students with special needs can take advantage of the support offered by the host organisation to their local students and staff.

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In addition to student mobility to European partner countries, Erasmus+ International Credit Mobility (Erasmus+ ICM) supports exchanges with partner countries outside of the EU.
Particularly in focus are low-income countries and students with disadvantaged or weak socio-economic conditions or special needs.
On the following pages you can learn about available scholarships, eligibility criteria, central and decentralized announcements and project procedures.

Decentralized announcements via participatung universities and their target countries


In the Project 2018-2021, Erasmus+ funding has been granted the following Saxony universities for distribution through specific area or faculty partnerships:

  • BA Sachsen (for the countries China, Russia, Ukraine, USA)
  • Hochschule Mittweida (for New Zealand)
  • Hochschule für Telekommunikation Leipzig (for the countries China, Iraq, Cameroon, Russia, Ukraine)
  • Hochschule für Technik, Wirtschaft und Kultur Leipzig (for Japan)
  • Technische Universität Dresden (countries overview)

In the 2019-2022 project, Erasmus+ funding has been granted the following Saxon universities for distribution through specific area or faculty partnerships:

  • Fachhochschule Dresden (for the countries Guatemala, Indonesia, Iran, Jordan, Thailand)
  • International School of Saxony (as receiving institution: China)
  • Technische Universität Dresden (country overview)

The following Erasmus+ ICM funds have been applied for for the 2020-2022 project. The granting is still pending:

  • Berufsakademie Sachsen (for the countries China, India, Russia, Ukraine, USA)
  • Fachhochschule Dresden (for the countries, China, Indonesia)
  • Hochschule Mittweida (for Belarus, Canada, New Zealand, Russia, Ukraine, USA)
  • Hochschule für Telekommunikation Leipzig (for the countries Of Iraq, Cameroon, Russia)
  • Hochschule für Technik, Wirtschaft und Kultur Leipzig (for Japan)
  • International School of Saxony (as a receiving institution: China
  • Technische Universität Bergakademie Freiberg (for Canada)
  • Technische Universität Dresden (countries overview)

These funds are listed on the pages of the respective universities (international offices, faculties/ areas) for students of the respective universities/faculties. Please note additional eligibility criteria and application modes, which complement the central management presented here.
In addition, you will find the following information on scholarships announced by LEOSAXONY for all students of the universities participating in the Saxon consortium Erasmus+ internships or which apply to all scholarship holders.

Country announcements within the Saxon consortium Erasmus+

Angola, Australia, Belarus, Chile, China, Guatemala, India, Indonesia, Jordan, Kosovo, New Zealand, Russia, South Korea,Thailand, Ukraine, USA, Vietnam

Eligible Mobility


Subject to availibility of project funds, eligible are traineeships with duration of 2 to 6 months.

Traineeships may be carried out in

  • universities, research and education institutions as well as in
  • public and private enterprises, non-profit organisations such as non-governmental organisations or foundations,
  • public institutions and social partners, or other representatives of the labour market (chambers of commerce, trade or professional associations, trade unions).

Area-specific restrictions of eligibility

  • Erasmus+ mobilities from Germany to the following countries are open for PhD and staff only:
    Angola, Chile, China, Indonesia, Cameroon, Mexico, South Africa, Thailand, Viet Nam
  • Only staff may be supported from Germany to the following country:
    Iraq
  • In Ukraine, facilities in Crimea annexed by Russia, are ineligible.