Staff Mobility within the European Union

Erasmus+ staff mobility

Erasmus+ staff mobility offers both, faculty and staff working in higher education institutions, financial support for training periods abroad.

If you are interested and the following conditions are given, LEOSACHSEN will be happy to assist you in acquiring and organising your staff mobility at Technische Universität Dresden.

duration

The Erasmus+ programme allows training periods between 2 days and 2 months.

conditions

To be able to train with Erasmus+ your employer must hold an Erasmus+ Charter for Higher Education.

Before you start your training period your sending and receiving institution must sign a Mobility Agreement. This document sets out your learning goals, your rights and responsiblities and in what way your training will be formally recognized.

If you are employed at an European university and want to carry out an Erasmus+ staff mobility at TU Dresden, feel free to submit the following details via email:

your name:
your employer/sending institution:
your field of work:
your field/ department/ faculty of interest:
planned duration of stay:
planned start of mobility (please also provide an alternative date):

With this information, we will contact possible hosts for you and plan and organise your stay in Dresden together with you.

 

Application for a secondment certificate A1 for international business trips within the European Union

What is an A1 secondment certificate?
The A1 certificate on the applicable social security legislation is considered evidence that, in the case of secondments of staff to other countries, the legislation of the sending State continues to apply and therefore the legislation of the receiving State of employment does not apply. The A1 certificate is regarded evidence of an existing health -, care -, pension – and accident insurance.

When is the A1 certificate required?
The certificate becomes necessary if you need to cross borders to carry out your work.

Are there exceptions for business trips?
Any temporary employment abroad is a secondment, therefore the regulation also applies to your business trip to another EU Member State.

What happens if the A1 certificate of posting is not carried?
If you cannot prove the availability of an A1 certificate, one could assume uninsured work, which in some Member States can result in a fine or refusal of access to company premises.

German employers must submit the A1 certificate to the relevant social insurance institution as part of the A1 electronic application and certification procedure via a system-certified payroll accounting programme or with the aid of a machine-generated filling aid.

Employees of the Dresden University of Technology can apply for the form via theirs in the central university administration. Employees of other universities should contact their own university management/ head of the International Office for information on the procedure.

Information obligations

According to the requirements of the ERASMUS+ programme, the grantee is obliged to inform LEOSACHSEN during the stay or up to one year after the end of the stay with regardes to the following changes:

  • shortening or extension of the stay,
  • change in the start and/or end date of the stay,
  • information on possible issues, which may alter to the schedule of the agreed stay in the “Mobility Agreement”, as well as
  • information on the mobility of the grantee.

Important information:

  1. The informal application for shortening or extension of the stay must be submitted to LEOSACHSEN at least one day before the end of the planned trip abroad. If funds are still available, the application can be granted.
  2. In any case of shortening the period of stay, please note that the new mobility period must be at least 2 days (not counting arrival and departure days). The Erasmus+ Grant Agreement will only be considered fulfilled if the host institution confirms the duration specified in the Grant Agreement.

Force majeure are:

  • unpredictable exceptional situations or events that are beyond the control of the parties but prevent them from fulfilling their obligations under a contract,
  • that are not due to errors or negligence and
  • that prove insurmountable despite all due care,

will be classified as force majeure events.

Defects in equipment or materials or delays in their provision (unless these delays are due to force majeure), labour disputes, strikes or financial difficulties cannot be attributed to force majeure by the party which does not fulfil its contractual obligations (excerpt from ERASMUS+ Guide 2015).

closing documents

The following documents must be submitted to LEOSACHSEN no later than one month after the end of the staff mobility period:

  • Confirmation of Stay – Confirmation by the host organisation of the number of working days completed in the target country
  • Scan of the fully signed Mobility Agreement,
  • if not already sent earlier final report to the European Commission;
    You will receive an automatically generated e-mail at the end of your stay in the destination country, which will give you access to the ERASMUS+ Mobility Tool (please answer this EU survey online survey and upload the information in the Mobility Tool),
  • travel expense statement of your home university (original for those workingt at TUD, scan version of you work at another Saxon university.
  • If applicable, the original of the application for extension or shortening.

The complete receipt of the required final documents is deemed to be the application for payment of the second instalment of the Erasmus+ scholarship. It is therefore in your interest to submit the documents by the deadline.

Data protection:

Note LEOSACHSEN will use the participants’ final documents for the evaluation of Erasmus+ personal mobility to bill the DAAD (National Agency in Germany) and the European Commission in Brussels for the respective mobility project. In order to further improve the quality of the preparation and implementation of further projects and the cooperation with the participants, the universities and the companies, LEOSACHSEN evaluates the experience reports and information anonymously for its own work. The overall results of each project are published on the Internet and in printed form.