Erasmus+ Internship within the European Union

Erasmus+ The EU Mobility Programme

The EU mobility programme Erasmus + allows students and graduates studying, researching or doing an internship abroad.  Erasmus+ aims on improving transnational cooperation between countries, universities and companies in Europe.

The Erasmus + programme is organised by the German Academic Exchange Service (DAAD).

Are you interested in an internship, a research stay or completing your thesis abroad during your study course or shortly after graduation? On the following pages you will find information on the opportunities of Erasmus+ funding!

If you would like to study abroad at a university, please contact the international office of your university.

Universities participating in the Saxon Erasmus+ consortium

The LEONARDO-BÜRO SACHSEN was founded in 1995 at the TU Dresden with the task of organizing internships abroad for students and graduates of Saxon universities. Since then, over 5.000 grants have been awarded for internships at more than 2.500 institutions. Every year, up to 400 students and graduates use the opportunity to go abroad with funding provided by Erasmus+.

  1. Berufsakademie Sachsen (all 7 locations)
  2. Dresden International University
  3. Fachhochschule Dresden
  4. Hochschule für Bildende Künste (Dresden)
  5. Hochschule für Grafik und Buchkunst (Leipzig)
  6. Hochschule für Technik und Wirtschaft (Dresden)
  7. Hochschule für Technik, Wirtschaft und Kultur (Leipzig)
  8. Hochschule für Telekommunikation (Leipzig)
  9. Hochschule Meißen
  10. Hochschule Mittweida
  11. Hochschule Zittau – Görlitz
  12. Technische Universität Bergakademie Freiberg
  13. Technische Universität Chemnitz
  14. Technische Universität Dresden
  15. Westsächsische Hochschule Zwickau

Haven't you found a host organisation yet?

If you have not found an internship yet, we can offer you contact details of potential host organisations. Therefore, please send us your request via email. Do not forget to attach a proof of enrolment and your preferences regarding countries and/or your fields of interest.

Funding criteria of the Saxon Erasmus+ Consortium

The funding criteria for the implementation of the Erasmus + programme are regulated in Germany by the Erasmus Guide of the German Academic Exchange Service (DAAD) for the implementation of mobility with universities and consortia.

  • Apply before starting your internship
  • You must be enrolled at a participating university.
  • Internships are eligible for Erasmus+ from the first year of study.
  • There has to be a correspondence between the tasks set for the internship and the field of study pursued by the student.
  • The internship must take place in an eligible internship country.
  • The duration of the internship is at least 60 days.
  • Your Erasmus contingent (up to 360 days for a Bachelor’s or Master’s degree students or 720 days for Diplom or Staatsexamen’s Students) will have at least 2 months left.
  • Within an Erasmus contingent, more than one funded Erasmus+ stays abroad are possible, e.g. a semester abroad (5 months) and two internships abroad (3 and 4 months). The quota may not be exceeded.
  • You must apply for graduate support at the latest in the last semester of study before receiving your final certificate. The funding ends then at the latest 12 months after exmatriculation.
  • The following organizations or bodies can not  be host institutions for Erasmus+ internships: European institutions; institutions and organizations managing community programmes (EU programmes).
  • Traineeships of so-called returnees (returnees: foreign students returning to their country of origin for an Erasmus+ internship or study) may only be supported through Erasmus+ if they are not registered in their home country. If, for example, you have Polish citizenship, you can only apply for an internship in Poland if you have your main residence outside Poland. Proof of residence is necessary.
  • Theses can be funded with an Erasmus + grant, as long as the work / project tasks correspond to an internship and supervision and on-site evaluation are guaranteed.
  • The Erasmus+ internship must be carried out as a full-time internship (at least 35 hours per week).
  • There must be sufficient insurance cover for the Erasmus+ internship, e.g. with Group Insurance from DAAD.
  • Failure to comply with the provisions of the Erasmus+ Contract for the Internship may result in the Erasmus+ grant being reduced or revoked. This refers to:
    • Shortening or aborting the internship to less than 60 days,
    • Changes to the agreed internship content and assignments.
  • Applications for extension must be received in writing by LEONARDO-BÜRO SACHSEN no later than one month before the amendment enters into force.
  • Internships under Erasmus + can not be completed in Germany.

How to apply

The application for an Erasmus+ grant for an internship abroad is done via the MoveOn4 portal. Please note:

  • If you are still looking for an internship company, registration via MoveOn is not necessary or even possible. If you are interested in contact details of potential host organisations, regardless of your own research, please send a copy of your current enrollment certificate to auslandspraktikum.leosachsen@tu-dresden.de and ask informally to be send the relevant contact details.
  • In order to receive the graduate grant within the 12 months after leaving the university, you must submit an informal application for graduate support by email no later than one day before your exmatriculation. As soon as you have received the details of the internship, please use MoveOn for the final application.
  • If you start your internship abroad very soon and you can not complete the online form before you start, please send us an informal application for an Erasmus grant by email. However, within 7 calendar days, you must have sent a full online application.
  • In the online registration, you also provide information about the receiving institution and the internship itself. Please have the receiving institution provide you with all relevant information in advance. Use the form Internship Description.
  • If you receive the Erasmus grant, a representative of the Saxon university will sign on the so-called Learning Agreement next to you and the host institution. Who this is in your case, you can see in the list of authorised represantatives.
  • Please do not submit any further documents.

Click here to apply for an Erasmus+ Grant via MoveOn.

Selection of Beneficiaries

  • In principle, the decision to award an Erasmus+ grant can only be made within the limits of available resources.
  • You have been accepted by a receiving institution for an internship abroad.
  • All application documents were received on time at LEONARDO-BÜRO SACHSEN and information about the receiving institution, the internship and the applicant was assessed in a positive manner on the basis of the eligibility criteria.
  • The legal right to receive an Erasmus+ grant only becomes effective when all contracting parties (Saxon University, receiving institution, beneficiary and LEONARDO-BÜRO SACHSEN) have signed the Grant and Learning Agreement.

Title

There are three groups of countries defined by the European Commission. In addition, the DAAD sets the country rates centrally.

  1. Group 1 (520 Euro/month): Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, Sweden, United Kingdom.
  2. Gruppe 2 (460 Euro/month): Belgium, France, Greece, Italy, Malta, The Netherlands, Austria, Portugal, Spain, Cyprus.
  3. Gruppe 3 (400 Euro/month): Bulgaria, Estonia, Croatia, Latvia, Lithuania, Former Yugoslav Republic of Macedonia, Poland, Romania, Slovakia, Slovenia, Czech Republic, Turkey, Hungary.

Notes on Data Protection

Documents containing personal data (application documents, Erasmus+ Grant Agreement, final documents and other individually relevant documents relating to the Erasmus+ internship) will be electronically and in paper form for processing and examining the application, for deciding on the award of an Erasmus+ grant and for the calculation and payment of the Erasmus+ internship required. These documents will be kept at the LEONARDO-BÜRO SACHSEN for further ten years following the completion of the project, which was used to support the beneficiary, in accordance with the requirements of the Erasmus+ program and the legal requirements of Federal State of Saxony. This is necessary as both the European Commission in Brussels and the National Agency and Audit Institutions in Germany will have the right to examine the application procedure and the allocation of the Erasmus+ grants in general and on a case-by-case basis during this period. After this deadline, the documents of the applicants and beneficiaries in LEONARDO-BÜRO SACHSEN will be destroyed in a data protection-safe manner.

Filing a complaint

How do I file a complaint?

Every applicant, or rather, every grant recipient can give a written complaint to indicate shortcomings of the Erasmus+ Grants for International Internships. The first person of contact is independent of the complainant, the Erasmus+ Coordinator Mr. Enrico Plathner. In justified cases, for example, lack of action from the ERAMUS+ Coordinator or other representatives, the complaining party can directly address the management of the LEONARDO-OFFICE SAXONY.

What happens with the complaint?

The person of contact gives the complaint to the responsible party, who works towards a quick resolution. Every complaint is dealt with confidentially. For successful problem resolution, only relevant parties will be consulted. This includes a representative from the sending university or contact of the host organisation. Depending on the kind of complaint, the complaining party will either directly be informed of the resolution, or in form of public release, with consideration of data security.

What consequences will a complain have?

All complains, and the development of the resolution, will be a part of the next Strength and Weakness analysis of the LEONARDO-BÜRO SACHSEN in regards to the evaluation of the respective Erasmus+ Projects within Saxon Universities. For problems where a general, overarching solution is required, a separate evaluation in the above mentioned meeting of the “Saxon consortium Erasmus+” will take place. Each case will be reviewed, as to whether the indicated problem could be resolved, and whether the measures of the correction are long lasting.

Please inform us about any changes regarding to your internship!

The beneficiary must make the following information available to the LEONARDO-BÜRO SACHSEN during the internship in accordance with the Erasmus+ Programme specifications for awarding Erasmus+ Grants.

  • Change of studying or home address (informal),
  • Change in bank account number (informal),
  • Request for shortening or extending your internship, please use this form: Amendment. Be aware that you are responsible for the host organisation signing the application also. Please send us the digital or hard copy. Thereafter, you’ll receive an addendum that will include the financial implications, for example, reimbursement or increase of the grant.
    ATTENTION: the application for extending your internship needs to be submitted to the LEONARDO-BÜRO SACHSEN at least one month before the planned end date of the internship. If grant funds are available for distribution, your application can be approved.
  • Information that may put the completion of the internship as per the Learning Agreement at risk, such as occurring or previous problems.
  • Information to leaving host country due to illness, for example receiving treatment in the country of residence.

Important Information

When shortening an internship, it must be kept in mind that new internship periods must meet in the minimum amount of 60 days, excluding departure and arrival. Exceptions are made after proof of Force Majeure has been individually reviewed. The Erasmus+ Learning Agreement can only be fulfilled when every day missed due to illness can be proven by a doctor’s certificate issued from the host country. Beneficiaries are only able to receive funding while in the host country. Treatment time in Germany or country of residence cannot be taken into consideration for the final grant amount and beneficiary is required to inform the LEONARDO-BÜRO SACHSEN.

Final Documents

Deadlines for submitting final documents: At latest, one month after completing the internship!

The following documents are an integral part of the final documents:

  1. EU-SURVEY: within 1-3 days after your last internship day, you will receive an email, giving you access to your final report. The subject of this automatically generated email will be Erasmus+ individual participant report request. Please answer the questions in this survey and upload your information.
    ATTENTION: If no invitation is sent from the system in the last days of your internship, please contact us.
  2. REFERENCE LETTER: copy of the qualifying reference letter from the host organization
    If your host organization does not have a template for a qualifying reference letter, you can alternatively use this template: Certificate Template. The minimum standard is required; therefore no changes to the template are allowed.
    ATTENTION: we require EITHER a qualifying certificate OR a completed template from the DAAD!
  3. LANGUAGE ASSESSMENT: Please complete the second language assessment. Use the username and the password from your registration for your first language assessement.

Notes on Data Protection

Documents containing personal data (application documents, Erasmus+ Grant Agreement, final documents and other individually relevant documents relating to the Erasmus+ internship) are required electronically and in paper form for the processing and the examining the application, for deciding on the award of an Erasmus+ grant and for the calculation and payment of the Erasmus+ internship required. These documents will be kept at the LEONARDO-BÜRO SACHSEN for further ten years following the completion of the project, which was used to support the beneficiary, in accordance with the requirements of the Erasmus+ program and the legal requirements of the Federal State of Saxony. This is necessary, as both the European Commission in Brussels and the National Agency and Audit Institutions in Germany will have the right to examine the application procedure and the allocation of the Erasmus+ grants in general and on a case-by-case basis during this period. After this deadline, the documents of the applicants and beneficiaries held by the LEONARDO-BÜRO SACHSEN will be destroyed in a data protection-safe manner.