Erasmus+ Internship within the European Union
- General Information
- Before Your Internship Abroad
- During and After the Internship
- Information regarding Corona
An EU Mobility Programme: Erasmus+
The EU mobility programme Erasmus + provides funding opportunities for students and graduates studying, researching or doing an internship abroad. Erasmus+ aims to improve transnational cooperation between countries, universities, and organizations in Europe. The programme is organised by the German Academic Exchange Service (DAAD).
If you are interested in an internship, research stay or thesis completion abroad during your study program or shortly after graduation, you will find information on Erasmus+ funding opportunities in the following pages.
If you would like to complete an exchange program abroad at a university, please contact the international office at your university.
Partner Universities in Saxony
LEONARDO-BÜRO SACHSEN was founded in 1995 at TU Dresden with the goal of organizing internships abroad for students and graduates of Saxon universities. Since then, over 5,000 grants have been awarded for internships at more than 2,500 institutions. Every year, up to 400 students and graduates use the opportunity to go abroad with Erasmus+ funding.
Below is a list of Saxon universities we are currently partnered with:
- Berufsakademie Sachsen (all 7 locations)
- Dresden International University
- Fachhochschule Dresden
- Hochschule für Bildende Künste (Dresden)
- Hochschule für Grafik und Buchkunst (Leipzig)
- Hochschule für Technik und Wirtschaft (Dresden)
- Hochschule für Technik, Wirtschaft und Kultur (Leipzig)
- Hochschule für Telekommunikation (Leipzig)
- Hochschule Meißen
- Hochschule Mittweida
- Hochschule Zittau – Görlitz
- Technische Universität Bergakademie Freiberg
- Technische Universität Chemnitz
- Technische Universität Dresden
- Westsächsische Hochschule Zwickau (WHZ only possible for students of the Faculty of Applied Languages and Intercultural Communication and only within 2021)
Having Troubles Finding a Host Organization?
If you have not found an internship yet, we can offer you the contact details of potential host organizations. If you would like to have this option, please send us your request via email.
Do not forget to attach proof of enrolment in your current university, and any preferences regarding countries and/or your fields of interest.
Saxon Erasmus+ Consortium Funding Criteria
The funding criteria for implementation of the Erasmus + programme are regulated in Germany by the Erasmus Guide of the German Academic Exchange Service (DAAD) for implementation of mobility with universities and consortia.
These are the criteria to keep in mind:
- Apply before starting your internship.
- You must be enrolled at a participating university.
- You are eligible for the grant starting from your first year of study.
- The internship tasks and the student’s field of study should be related.
- The internship must take place in an eligible country.
- The duration of the internship should be at least 60 days.
- You can obtain full or partial funding for up to 360 days for a Bachelor’s or Master’s students or 720 days for Diploma or Staatsexamen Students, but you are not required to receive all of the funding and can split funding periods up.
- A company payment for traineeships does not count towards the Erasmus financial support.
- More than one funded Erasmus+ stays abroad are possible, e.g. a semester abroad (5 months) and two internships abroad (3 and 4 months), but the quota cannot be exceeded.
- You must apply for graduate support while you are still studying and before receiving your final certificate. The funding ends at a maximum of 12 months after unregistering from your university or graduating.
- The following organizations cannot be host institutions for Erasmus+ internships: European institutions, and organizations that manage community programmes (EU programmes).
- Traineeships of returnees (whom are foreign students returning to their country of origin for an Erasmus+ internship or study) may only be supported through Erasmus+ if they are not registered in their home country. For example, if you have a Polish citizenship, you can only apply for an internship in Poland if your main residence is outside of Poland and you have proof of residence.
- As long as your work/ project tasks are related to your field of study and supervision with on-site evaluation are guaranteed, your theses work can be funded by an Erasmus + grant.
- The Erasmus+ internship must be carried out as a full-time internship (at least 35 hours per week).
- There must be sufficient insurance coverage for the duration of your Erasmus+ internship, which can be obtained through DAAD Group Insurance.
- Failure to comply with the provisions of the Erasmus+ Contract for the Internship may result in the Erasmus+ grant being reduced or revoked. This includes:
- Shortening the internship to less than 60 days.
- Changes to the agreed internship description.
- Applications for extension must be delivered to LEONARDO-BÜRO SACHSEN no later than one month before the extension is meant to take place.
- Internships under Erasmus + cannot be completed in Germany.
How to Apply
Applications for an Erasmus+ internship abroad are submitted through online form Mobility Online.
- If you are still searching for a host organization, registration via Mobility Online is not available. If you are interested in obtaining contact details of potential host organisations, please send us a copy of your current university enrollment certificate to firstname.lastname@example.org to request contact information.
- In order to receive a graduate grant within 12 months after leaving university, you must submit an informal application for graduate support by email no later than one day before unregistering form your university. As soon as you have received details about your internship, please use Mobility Online for the final application.
- If you are starting your internship abroad soon and cannot complete the online form before you start, please send us an informal application for an Erasmus grant by email. However, you are required to send a full online application within 7 calendar days.
- In the online registration, you will also provide information about the receiving institution and the internship itself. Please discuss all relevant internship details (such as an internship description) with the receiving institution in advance.
- When you receive the Erasmus grant, a representative from a Saxon university, the student/intern, and a supervisor from the host institution will need to sign the Learning Agreement which is equivalent to a contract. You can see list of authorised represantatives here.
- We kindly ask you to not submit any further documents.
Click here to apply for an Erasmus+ Grant via Mobility Online.
Selection of Grant Recipients
- The decision to award an Erasmus+ grant can only be made within the limits of available financial resources.
- Applicants will need to be accepted by a receiving institution for an internship abroad before being considered for a grant.
- All application documents were received without delay by LEONARDO-BÜRO SACHSEN. Information about the receiving institution, the internship, and the applicant were assessed in a positive manner based on eligibility criteria.
- The legal right to receive an Erasmus+ grant is effective when all parties included in the contract (the Saxon University, receiving institution, beneficiary, and LEONARDO-BÜRO SACHSEN) have signed the Grant and Learning Agreements.
Target Countries for Funding
There are three groups of countries targeted by the European Commission. In addition, the DAAD sets the country rates on an individual basis.
For the Erasmus+ project year 2022/2023 you will receive:
- Group 1 (750 Euro/month): Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, Sweden.
- Group 2 (690 Euro/month): Belgium, France, Greece, Italy, Malta, The Netherlands, Austria, Portugal, Spain, Cyprus.
- Group 3 (640 Euro/month): Bulgaria, Estonia, Croatia, Latvia, Lithuania, Former Yugoslav Republic of Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Czech Republic, Turkey, Hungary.
Notes on Data Protection
Documents containing personal data (such as application documents, the Erasmus+ Grant Agreement, closing documents, and other relevant documents related to the Erasmus+ internship) will be stored in electronical and paper form for processing. The stored documents will also be utilized for examining the application, deciding the award of an Erasmus+ grant, and for the calculation and payment of the Erasmus+ internship.
These documents will be kept at LEONARDO-BÜRO SACHSEN for up to ten years after the completion of the project, in accordance with the requirements of the Erasmus+ program and the legal requirements of the Federal State of Saxony. This is necessary because the European Commission in Brussels and the National Agency and Audit Institutions in Germany have the right to examine the application procedure and the allocation of Erasmus+ grants overall and on a case-by-case basis during this period. After this deadline, the documents of the applicants and beneficiaries in LEONARDO-BÜRO SACHSEN will be destroyed in a secure manner.
Filing a Complaint
How do I file a complaint?
Every grant recipient can send a written complaint to indicate shortcomings of the Erasmus+ Grants for International Internships. The first person of contact is our Erasmus+ Coordinator, Mr. Enrico Plathner, who works independently from the complainant. In justified cases, which could include the example of inadequate amounts of action from an ERASMUS+ Coordinator or other representatives, the complaining party can directly contact the management of LEONARDO-OFFICE SAXONY.
What happens with the complaint?
The person of contact forwards the complaint to a relevant party, who works towards a quick resolution and ensures that every complaint remains confidential. To successfully solve the problem, only relevant parties will be consulted, which includes representatives from the sending university or contacts from the host organisation. Depending on the kind of complaint, the complaining party will either directly be informed of the resolution, or in form of public release, with consideration of data security.
What will happen once I submit my complaint?
All complains and processes associated with developing a resolution will be part of the next Strength and Weakness analysis of the LEONARDO-BÜRO SACHSEN which evaluates Erasmus+ Projects within Saxon Universities. For problems where an overarching solution on a grander scale is required, a separate evaluation during a meeting with the “Saxon consortium Erasmus+” will take place. Each case will be reviewed as to whether the indicated problem can be resolved, and whether the methods of correction should be long-term or short-term.
Possible Changes to Your Internship
In accordance with the Erasmus+ Programme specifications for awarding Erasmus+ Grants, the beneficiary must ensure that LEONARDO-BÜRO SACHSEN is notified when the following information has changed:
- Change of university or home address.
- Changees to your bank account number.
- To request date alterations for your internship, please use the form Amendment. Be aware that you are also responsible for ensuring that the host organisation signs the application (which must be sent to us as a digital or hard copy.) Thereafter, you’ll receive an addendum that will include financial implications, such as reimbursement or an increase in the grant amount.
- ATTENTION: applications for extending your internship need to be submitted to the LEONARDO-BÜRO SACHSEN at least one month before the planned end date of the internship. If grant funds are available for distribution, your application could be approved.
- Information that may put the completion of the internship stated in the Learning Agreement at risk, such as occurring or previous problems in the workplace.
- Information regarding leaving the host country due to illness, such as receiving treatment in one’s country of residence.
- When shortening an internship, it must be kept in mind that the new internship period must meet the minimum amount of 60 days, excluding departure and arrival. Exceptions are made after proof of Force Majeure has been individually reviewed.
- The Erasmus+ Learning Agreement can only be fulfilled when every work/study day missed due to illness can be proven by a doctor’s certificate issued from the host country.
- Beneficiaries are only able to receive funding while they are in the host country.
- Treatment time in Germany or one’s country of residence cannot be taken into consideration for the final grant amount. In this case, the beneficiary is required to inform LEONARDO-BÜRO SACHSEN.
The deadline for submitting final documents is one month after completing the internship.
The following are an integral part of the final documents:
- EU-SURVEY: within 1-3 days after your last internship day, you will receive an email which gives you access to a final report. The subject of this automatically generated email will be “Erasmus+ Individual Participant Report Request.” Please answer the questions in this survey.
If you do not receive an invitation email during the last days of your internship, please contact us.
- REFERENCE LETTER: copy of reference letter from the host organization.
If your host organization does not have a template for an official reference letter, you can use the Certificate Template instead. The template follows certain standards, therefore no changes to the template are allowed. Please note that the date of issue of the internship certificate in this document should be no earlier than one week before the end of the funding period, that is specified in the grant agreement.
ATTENTION: we require EITHER an internship certificate OR a completed template from the DAAD.
- LANGUAGE ASSESSMENT: Please complete your second language assessment by using the username and password from your first language assessement registration.
- Digital certificate of enrolment for the internship period via e-mail.
Notes on Data Protection
Documents containing personal data (such as application documents, the Erasmus+ Grant Agreement, closing documents, and other relevant documents related to the Erasmus+ internship) will be stored in digital and paper form for processing. The stored documents will also be utilized for examining the application, deciding the award of an Erasmus+ grant, and for the calculation and payment of the Erasmus+ internship.
These documents will be kept at LEONARDO-BÜRO SACHSEN for up to ten years after the completion of the project, in accordance with the requirements of the Erasmus+ program and the legal requirements of the Federal State of Saxony. This is necessary because the European Commission in Brussels and the National Agency and Audit Institutions in Germany will have the right to examine the application procedure and the allocation of Erasmus+ grants overall and on a case-by-case basis during this period. After this deadline, the documents of the applicants and beneficiaries in LEONARDO-BÜRO SACHSEN will be destroyed in a secure manner.
Due to the situation concerning the coronavirus, internships abroad cannot be taken up or must be terminated prematurely. The National Agency at the DAAD leaves it up to us to decide how to settle these cases.
Option 1 – Accurate billing of mobility: Mobility is billed on the basis of the actual length of stay. Overpaid funds will be claimed back by us.
Option 2 – Accounting of real costs: Actual costs incurred in connection with the commenced or planned mobility can be settled. These are usually visa costs, travel costs, accommodation costs.
- The costs incurred must be proven by the participants with receipts.
- The costs incurred by the participant will be reimbursed after verification of the receipts or offset against a grant already paid out. Overpayments will be reclaimed.
A combination of the settlement options is not possible. The example of a 4-month internship in Spain (495 EUR/month scholarship), which was terminated after 3 months, will illustrate the difference:
Accurate billing: 3 months x 495 EUR = 1,485 EUR grant, of which 1,386 EUR has already been paid out.
Accounting of actual costs: 4 months’ rent á 400 EUR + flight costs 600 EUR = 2,200 EUR, of which the grant amount in the Grant Agreement is reimbursable 1,980 EUR.
When you submit the application, we will check which settlement is more beneficial for you. Please submit the application yourself. Accounting and payment cannot take place at the moment because all employees are in the home office and our university is closed.
Application for reimbursement of actual costs (The form is currently only available in German.)
Please open the application form with Adobe Acrobat Reader or another program that can handle PDF files. An application opened in the browser cannot be processed.
Together with the application, we require original receipts of the expenses. If you have made a down payment for the rent, then we need the proof with a bank statement. When examining the documents, we will decide whether they make sense and reserve the right to examine them in detail.